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Project Leader

22nd Century Technologies, Inc.

This is a Contract position in Ontario, CA posted May 11, 2022.

Scope of Services The candidate selected for this position must be a highly-motivated, self-starter, independent worker with high initiative and a hybrid of skills and abilities in application development, business analysis.

The selected candidate will be working directly with customers and colleagues to ensure a professional delivery of service.

The scope of work the candidate will perform is wide.

At least 50% of this position will be administrative in nature; the candidate will perform tasks associated with administration, hiring, onboarding, and separation.

The candidate will also perform as a junior system administrator in our Project Portfolio Management system and work with the team to assist users with maintaining information.

The candidate will also write training and structural documentation, analyze data and processes, and organize work efforts.

They will facilitate incoming and outgoing communication, scheduling meetings, as well as drafting and analyzing documents.

They will provide immediate follow-up on tasks.

The candidate must know how to analyze data, create, and maintain SharePoint sites and workflows, while balancing additional work efforts as assigned.

The candidate must have excellent communication, organization, and critical thinking skills with a keen attention to detail and be able to perform with little guidance.

This is an entry-level position that can grow.

This position works in a hybrid environment a minimum of two (2) days each week in the office and maximum of three (3) days each week remote.

Education Bachelor’s Degree in Computer Science or another related field 2 years of experience as described below can substitute for education Experience 1.

Experienced in analyzing a situation to determine what tasks need to be completed.

2.

Experience in Microsoft Office, specifically Word, Excel, and PowerPoint.

Required.

3.

Experience in onboarding and training employees.

Experience in utilizing client’s Marketplace for tracking Purchase Orders is highly desired.

4.

Experience in constructing workflow diagrams and flow charts.

Highly desired.

5.

Experience in creating and maintaining SharePoint sites and workflows is highly desired.

6.

Experience in Microsoft’s Power Platform, specifically Power BI is highly desired.

7.

Experience in Microsoft DevOps, specifically work item management.

8.

Experience working on agile project teams is highly desired.

9.

Experience assisting or managing small projects is highly desired.

Candidates with prior experience maintaining and configuring Planview PPM Pro (formerly Innotas) will be given preference.

Primary Job Duties/ Tasks 1.

Perform onsite onboarding duties 2.

Orienting new users to the FDOT environment 3.Assisting users with timesheet maintenance 4.

Coordinate hiring activities 5.

Conduct annual recertification activities 6.

Track training for all staff 7.

Daily tracking of Purchase and Change Orders in client’s portals.

8.

Partnership with other offices in procuring staff and services 9.

Assist in the management of consultant hours to avoid overages 10.

Key participant in annual inventory process 11.

Perform data validation and analysis 12.

Build reports and dashboards for analysis 13.

Participate in Peer Reviews of work product 14.

Revise and/or draft new methods and practices 15.

Proof executive dashboards 16.

Maintain SharePoint sites 17.

Maintain the Workplace Contingency Records for all staff 18.

Analyze and document processes 19.

Solicit stakeholder input 20.

Collect, compile, and analyze metrics for the annual scorecard 21.

Must complete daily reporting activities 22.

Other duties as assigned Job Specific Knowledge, Skills and Abilities (KSAs) 1.

Ability to work as a self-starter with high initiative with very little guidance.

2.

Ability to categorize work, set priorities, and determine short and/or long-term goals and strategies to achieve them.

3.

Ability to plan, organize, coordinate, prioritize, and manage complex work assignments and project schedules.

4.

Ability to research, identify, and implement innovative solutions.

5.

Ability to establish and maintain effective working relationships.

6.

Ability to work independently and as a team.

7.

Ability to provide excellent customer service.

8.

Ability to leverage critical thinking skills and conduct analysis in all aspects of work.

9.

Skilled in developing and maintaining SharePoint sites and utilizing the Microsoft Power Platform to include Power Apps and Flow.

PowerBI skills are highly desired.

10.

Skilled in interpreting and communicating technical information both verbally and in writing (including notetaking).

11.

Ability to work effectively with users to identify and document requirements.

12.

Ability to identify and define stakeholder needs.

13.

Ability to follow established processes and practices.

14.

Ability to adhere to compliance standards.

15.

Ability to ensure thorough and complete communication to all stakeholders and chain of command including immediate and appropriate follow through.

16.

Must be able to work Monday Friday between the hours of 8:00 am and 5:00 pm, with the flexibility to be onsite when required for team member onboardings.

General Knowledge Skills and Abilities (KSAs): 1.

Communication : Have the ability to clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e.; project team meetings, management presentations, etc.).

Must have the ability to effectively listen and process information provided by others.

2.

Customer Service : Works well with clients and customers (i.e.; business office, public, or other agencies).

Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem.

3.

Decision Making : Makes sound, well-informed, and objective decisions.

4.

Flexibility : Is open to change, new processes (or process improvement), and new information.

Has the ability to adapt in response to new information, changing conditions, or unexpected obstacles.

Ability to receive and give constructive criticism, and maintain effective work relationships with others.

5.

Interpersonal : Shows friendliness, courtesy, understanding, and politeness to others.

6.

Leadership : Motivates, encourages, and challenges others.

Is able to adapt leadership styles in a variety of situations.

7.

Problem Solving : Able to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly.

8.

Team Building : Encourages, inspires, and guides others toward accomplishing the common goal.

9.

Quality Assurance : Knowledge of the ideologies, techniques and tools for quality assurance and control.

The ability to put the ideologies, techniques, and tools into practice.